How to Download Outlook Email As PDF: A Step-by-Step Guide

When it comes to managing your email communications, saving attachments and conversations can be a crucial step in staying organized. In this article, we will explore how you can set up an Outlook rule for downloading attachments as a PDF file.

Setting Up an Outlook Rule for Downloading Attachments

To begin, select the 'Apply rule on message I receive' option and click Next to open the window shown below. Then, select 'Manage Rules & Alerts' to open the Rules and Alerts window. From here, you can set up an Outlook rule for the download attachment script.

The first step is to configure Mapped Folders and Scheduler on the AutoSave tab of the Advanced Options window. This will allow you to save attachments automatically.

To save attachments manually, invoke EZDetach by clicking the Save Attachments button on the Outlook toolbar, ribbon or right-click menu. Note that this method works well in Outlook 2016.

Once you have invoked EZDetach, select Microsoft Print to PDF from the Printer drop-down list, and then click the Print button. This will allow you to save the attachment as a PDF file.

Saving All Emails in a Conversation as a Single PDF File

To save all emails in a conversation as a single PDF file in Outlook, follow these steps:

1. Open the mail folder containing the conversation.

2. Check the 'Show as Conversations' option on the View tab.

3. Select all emails in the conversation by clicking the arrow before the specified conversation and then selecting all emails.

4. Right-click on the selected emails and select Print.

5. In the Save Print Output As dialog box, open the destination folder you will save the PDF file into, name the PDF in the File name box, and click the Save button.

6. Select Microsoft Print to PDF from the Printer drop-down list, and then click the Print button.

By following these steps, you can easily download Outlook email as a PDF file and keep your communications organized.

Download outlook email as pdf